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Frequently Asked Questions

National Teacher Institute: July 12-15, 2018

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Find the answers to your questions about attending the Civil War Trust’s 2018 National Teacher Institute

Planning your trip to the 2018 Civil War Trust National Teacher Institute

What are the dates of the event?

July 12-15, 2018.

What is the theme of the 2018 National Teacher Institute?

Independence to Emancipation at Valley Forge.

When does registration open for the event?

February 5, 2018

Where will the 2018 National Teacher Institute be held in Valley Forge, Pennsylvania?

All lectures, workshops, and meals will take place at the Radisson Hotel Valley Forge. All tours will depart from, and return to, the Radisson Hotel Valley Forge.

The hotel is located at 1160 First Ave. King of Prussia, PA 19406.

Phone 1-800-333-3333 or 610-768-0183.

Do I need to stay at the Radisson Hotel Valley Forge to participate in the National Teacher Institute?

No. You can stay anywhere, but we highly recommend that you stay at the host hotel. 

What if the Civil War Trust room block is sold out at the Radisson Hotel Valley Forge? What should I do about a room?

You will need to make reservations at another hotel. There are many in the area. Click here for more information about area hotels.

Why did the Civil War Trust not block more rooms at the hotel?

We have to play a guessing game as to how many participants will attend and how many will actually stay at the hotel. If we do not fill a certain number of rooms, the Civil War Trust is charged for those rooms not booked by participants. 

What is the parking fee at the Radisson Hotel Valley Forge?

Zero dollars. Parking is free at the hotel.

Do I need to rent a car while I am at Valley Forge?

That is entirely up to you. The Trust will provide bus transportation for each of the included tours. Those buses will pick up at the Radisson and drop off there as well. If you decide to go into Philadelphia or tour any other historic sites, you will need to provide your own transportation.

The hotel does provide a free shuttle to destinations within a 5 mile radius.

Does the hotel have a shuttle to and from the airport?

Unfortunately, it does not. 

Does the hotel have shuttles to anywhere any destinations?

Yes. The hotel does provide a free shuttle to destinations within a 5 mile radius.

Does the Trust arrange my travel arrangements, including my hotel, airfare, and rental car?

No. You must make your own reservations and pay out of pocket for them. If you are a scholarship winner, be sure to keep your travel receipts for submission later.

When can I apply for a travel scholarship?

We will start accepting scholarship applications on February 5, 2018.

How do I apply for a travel scholarship?

Visit our scholarship application page to apply

What do you look for on our scholarship applications?

We review each application carefully and look at a variety of criteria, including but not limited, to: number of scholarships received in the past, distance traveled to the event, quality of answers, time and effort put into your answers. 

Do you have any advice for scholarship applicants?

Just like you can tell with your students, we can tell when someone has put little to no effort into their scholarship application. Take the time to answer each and every question thoroughly. 

Be honest. We do check your answers. Lying on your application immediately disqualifies you. 

Check your email (including your spam folder) and don't miss your deadlines.

How will I be notified if I won a scholarship?

You will be notified on or before April 6, 2018 if you have been awarded a scholarship. All applicants will be notified via the email that you provided on your scholarship application. You will have until April 15, 2018 to accept the scholarship. You will be required to respond to the email notifying you of your scholarship. If you do not respond by the end of the day, April 15, you automatically forfeit your scholarship and it will be awarded to someone on our standby list. Every scholarship recipient must confirm their acceptance with the Civil War Trust Education Manager, no exceptions. 

I was awarded a scholarship in the past, but I was a no cancel-no show. Can I still qualify for a scholarship this year?

No. Any person that accepted a scholarship in the past and no showed are automatically disqualified from receiving scholarships.  

What do travel scholarships cover?

Travel scholarships will reimburse you for the following travel expenses: gas, tolls, cabfare/Uber's, airplane or train tickets, and hotel stays.

What items do travel scholarships not cover?

Travel scholarships do not cover: first class accommodations, meals, room service, WiFi fees, airport parking, souvenirs, admission to museums or other entertainment attractions. The Civil War Trust reserves the right to revoke any scholarship for what is determined to be abusive behavior or inappropriate expenses. 

I won a scholarship, does the Civil War Trust pay for all of my travel up front?

No, you must keep your receipts and submit them with your reimbursement form after the conclusion of the Institute.

I was awarded a travel scholarship and now cannot attend, can I transfer my scholarship to friend?

No. There is a waiting list for travel scholarships. If you cannot attend the Teacher Institute, your scholarship will be awarded to the person on the waiting list.     

Why can’t my spouse and children join me at the event?

The Teacher Institute is designed for an adult audience, we do not cater to children at the event. Kids would be bored and out of place. Our goal is to have an environment that is conducive to teacher development and we truly want to focus on educators.

Any non-educator spouses are also not permitted to attend. Our goal is to keep this event free to teachers, while providing as many travel scholarships as possible. If we allow non-educators to join us, the quality of the event would suffer greatly. We would have to cap the number of participants (it would fill to max capacity quickly), eliminate travel scholarships, and select second rate venues due to budget constraints. Also, our workshops are designed for teachers, the average Civil War buff will walk away unsatisfied from many of our workshops, as they are not geared toward them.

Can I change my tour selection once I get to the Institute?

No. Tour space for 2018 will be limited. We will have timed tickets for a number of the facilities. 

Do I need to sign up for any workshops or lectures in advance of registration?

No.

What does my $100 deposit cover?

Your deposit ensures you a spot at the National Teacher Institute and allows you access to all events throughout the weekend.

Why do I have to put down a deposit?

You must put down a deposit to hold your spot for the National Teacher Institute. We also ask for a deposit so that we keep the number of no-shows down. If we did not ask for a deposit many people would sign up for the event and never attend (which has happened to us in the past). The deposit helps to ensure folks attend, while also giving us an accurate number for tour entrance fees, caterers, and workshop space.

Can I get my deposit back?

Yes. You will have until September 15, 2018 to request your full deposit returned to you. 

If I won a scholarship do I still have to register for the Institute and put down a deposit?

Yes. 

What if I need to cancel my reservation?

Should you need to cancel your reservations for the event, please notify the Civil War Trust as soon as possible. To receive a full refund of your deposit, any cancellation must be made on or prior to June 30th, 2018. You will automatically forfeit your $100.00 deposit if: (1) you cancel your event reservation after June 30th OR (2) you register for the event and do not show up!

If you are a scholarship winner, and you don’t attend the event, you will both forfeit your $100.00 deposit and you will not be considered for any future Teacher Institute scholarships.

How many continuing education contact hours can I earn at the event and how do I earn them?

You may earn up to 24 contact hours. The number CE credits that are provided to each participant will be commensurate with the number of workshops, tours, etc…. attended by each participant. Sign in and sign out sheets will be provided for each session throughout the weekend. All credit certificates will be processed AFTER the event.

Do I have to pay extra for the tours and do I need a car to get there?

No, we pay your entrance fees and bus you to and from the tour locations.

Can I drive myself to the tour location and meet the group there?

No.

What time will the Sunday tours end?

We will have you back to the hotel at 12:30 PM.

How do I receive my deposit refund after the event concludes?

You will receive an exit survey within three (3) business days after the conclusion of the event. You must complete the exit survey, which will include questions about your deposit and CE credits.

How long do I have to request my deposit refund?

All deposit refund requests must be received on or by September 15, 2018

How long will it take to receive my deposit refund after I complete the exit survey?

Please allow 7-10 business days for processing.

Can I donate my deposit to the Civil War Trust?

Yes, you may request that the Civil War Trust keeps your deposit. This tax deductible donation would be greatly appreciated.

How do I receive my continuing education credits?

You will be asked in your exit survey if you wish to receive CE credits. If you choose to receive the credits, you will receive a letter via mail with your certificate in it. Please allow six to eight weeks for processing of the credit hours.

How long do I have to request my continuing education credits?

You have until August 20, 2018 to request your continuing education credits.

Why is there a deadline to request my continuing education credits?

We contract through Virginia Tech University for the CE credits. Our contract window can only stay opened for a limited time. 

CONTACT
Education Manager
Civil War Trust
(202) 367-1861