Civil War Trust Resources
Civil War Trust Coverage
Job Title: Executive Assistant
Job Type: Full-Time
Location: Washington, DC
I. Major Duties & Responsibilities
The executive assistant has a primary responsibility of supporting the office of the Civil War Trust (CWT) President. This position also assists other Trust departments as needs and time dictate.
Office of the Trust President:
- General Administrative Support: organize and update the President’s calendar; make arrangements and detailed itineraries for all of the President’s official travel; receive phone calls/mail/email and respond as knowledge permits; draft, proofread and finalize correspondence for the President’s signature; record all meetings, phone calls, and other correspondences in our fundraising database, The Raiser’s Edge.
- Other: coordinate/draft/transcribe the President’s correspondence to Trust Board members, government officials, major donors, and others; maintain contact with Board members and major donors; record and maintain official Board meeting and conference call minutes; assemble all materials for Board Meetings.
- 1. Provide general support for the DC Department Heads and staff as requested, including coordination of internal meetings and conference calls; general administrative support; research and follow-up on various matters; responses to employment inquiries; assistance with Development Department mailings to key members; help with other Trust communications, including the Trust’s quarterly magazine, Hallowed Ground; and arrangement from time to time of travel for other staff members.
- 2. Support DC office administration as required.
- 3. Organize and maintain official Trust and President’s office documents.
- 4. Retain and update organizational Bylaws and the Trust Personnel Manual.
- 5. Provide new DC office staff with orientation materials and payroll forms.
- 6. Complete and submit to the COO/CFO purchase orders, President’s expense reimbursement requests, and credit card forms.
- 7. Maintain and account for the Trust’s Petty Cash in the DC office.
- 8. Other duties as assigned by the Trust’s President as workloads require.
II. Minimum Requirements
- - A bachelor's degree or equivalent business experience required.
- - Minimum of two years of relevant work experience as a top-level administrative assistant is required.
- - Experience using contemporary office software including Outlook, Word, PowerPoint, and Excel, and ability to manipulate multi-constituent databases.
- - Knowledge of The Raiser’s Edge is highly preferred.
- - Knowledge of and passion for the Civil War/American history /historic preservation is preferred.
2. Skills and Abilities
- - Superior oral and written communication skills
- - Showing good judgment and the ability to be proactive and attuned to anticipating the requirements of the President and the Trust.
- - Excellent organizational and analytical ability and judgment.
- - Demonstrated ability to use standard office administration practices and techniques.
- - Ability to manage multiple tasks, set priorities, and meet deadlines.
- - Flexible, responsible, and able to balance competing demands.
- - Ability to work with others.
III. Annual Salary
$45,000 - $60,000 depending on experience; plus excellent health insurance, retirement, and vacation benefits.
IV. How to Apply
To apply, please include a cover letter in the body of a message and email your resume as a Word, PDF or Text document to firstname.lastname@example.org. Before applying, please spend considerable time on our world-class website, www.civilwar.org, to learn about our mission.
Due to the high volume of applications, we apologize, but we are unable to reply individually to each inquiry, or to respond to phone calls. Thank you.
Job Title: Project Associate
Job Type: Full-Time
Location: Washington, DC
The Civil War Trust, America's largest battlefield preservation organization, is seeking an enthusiastic individual with a passion for protecting historic open space. The position of Project Associate is immensely satisfying, as he/she is responsible for preserving historically important sites in perpetuity.
The Project Associate is responsible for obtaining federal, state or local government and private grants to fund land preservation projects, as well as working closely with senior Trust staff, landowners, and local preservation groups on specific battlefield projects. The Project Associate must be capable of establishing close working relationships with various public and private partner organizations, meeting project deadlines, have excellent writing skills and must be willing to travel. A B.A./B.S. degree is required. Experience in real estate, finance, and/or law is preferred. Land preservation experience is a plus. A passion for land conservation and American history is essential. Salary is commensurate with experience.
Please forward a cover letter and resume via e-mail to Tom Gilmore at email@example.com or by mail to:Thomas M. Gilmore
Director of Real Estate
Civil War Trust
1156 15th Street, N.W.
Washington, DC 20005
[No phone calls please]
The Civil War Trust is seeking a part-time intern to assist its Policy & Media Department with day-to-day functions, including grassroots advocacy, government relations, media outreach, social media management, website content and general staff and administrative support. The internship will be in the Trust’s Washington, D.C., office and begins immediately.
Past Civil War Trust interns have participated battlefield tours with congressional staff, attended news conferences with celebrity guests like Trace Adkins and Ben Stein, helped plan receptions and events at historic venues, assisted in generating news coverage, and conducted research for the Trust’s wide-reaching interactive offerings. This internship is also an excellent opportunity to complement formal education by honing skills related to public relations, journalism, public policy and non-profit office management.
The ideal candidate will possess a passion for history, thorough understanding of government functions, experience managing social media and web content, and possess excellent writing skills. Applicants must be proficient in MS Office and Excel. Administrative skills and video editing and CMS experience a plus.
To apply, please send your cover letter, résumé, and one brief writing sample (no more than five pages, excerpts from a larger work is fine) to Griffith Waller at firstname.lastname@example.org or to 1156 15th Street NW, Suite 900, Washington, DC 20005. Please indicate availability and how many hours you would like to work per week. Electronic applications are preferred, no phone calls please.
The Civil War Trust, America's largest battlefield preservation organization, provides students interested in history and conservation with opportunities few groups can match. If you have a passion for the American Civil War, Civil War Trust is the place you’ll want to be.
The Civil War Trust offers paid internships on both a full and part time basis. Typically we are flexible enough to accommodate students and their busy schedules.
Interns will get hands-on experience working on a variety of projects for a leading nonprofit organization. Because the Civil War Trust has a small office, interns will have the benefit of taking on meaningful projects.
Depending on interest or aptitude, an intern might engage in any number of the activities at the Civil War Trust: developing content for our organization's website and our quarterly magazine, developing land acquisition applications, maintaining public relations resources, conducting donor research, or researching Civil War educational topics.
In order to help us evaluate appropriate internship matches, applicants should indicate their areas of experience and the types of skills they hope develop over the course of their tenure with the Civil War Trust.
To apply, please send your cover letter specifying availability and interests, résumé, and two brief writing samples (no more than five pages each, excerpts from larger works is fine) to:
Civil War Trust
1156 15th Street NW, Suite 900
Washington, D.C. 20005
Or send via e-mail to: email@example.com
The Civil War Trust is looking for students with a passion for history, as well as good interpersonal, writing and computer skills. Applicants proficient in MS office preferred. Web publishing skills are a significant plus.
The Civil War Trust is an Equal Employment Opportunity employer.